Presentation Guidelines
Oral Presentations
The official conference language is English.
The standard presentation slot is 20–25 minutes. Speakers should plan approximately 17–19 minutes to allow time for introduction and Q&A.
Speakers must strictly follow the presentation time assigned in the final program.
Please arrive at the session room at least 30 minutes before your scheduled presentation.
The conference program may be subject to changes. Speakers should check the final program and remain available as required.
Presentation files should be submitted in PPT/PPTX or PDF format at least 15 days before the conference.
Please bring a backup copy of your presentation on a USB drive.
Presentations must be clear, readable, and compatible with the conference equipment. Mac compatibility is recommended.
Personal laptops are not recommended unless necessary.
Speakers are responsible for checking videos, animations, fonts, audio, and other multimedia elements before their session.
Poster Presentations
Each accepted poster will receive a poster number in the final program.
Posters should be mounted at least 1 hour before the poster session.
Standard poster size: 1 m × 1 m.
Presenters must arrange and bring their printed posters. On-site printing is not provided.
Presenters should remain at their posters throughout the assigned poster session.
Posters must be removed after the session. Posters left behind may be discarded by ScienVanta.
Virtual Presentations
Virtual presenters will receive online meeting details through their registered email.
Please join the virtual session at least 30 minutes before your scheduled presentation.
Ensure a stable internet connection and test your microphone, camera, and screen sharing in advance.
The same 20–25 minute presentation schedule applies to virtual presentations.
Approved pre-recorded presentations must be submitted within the deadline specified by ScienVanta and must meet the required format and duration.
Presentation Materials
Presenters are responsible for ensuring that all presentation content is accurate and does not violate copyright, intellectual property, privacy, confidentiality, or other applicable rights.
Any third-party images, videos, figures, or other materials must be used with appropriate permission or attribution.
Certificates
Certificates will be issued according to the participant's registered name, affiliation, and participation category.
Name or affiliation corrections must be requested before the deadline communicated by ScienVanta.
E-certificates, where applicable, will normally be sent within 2–3 working days after the conference.
Unregistered co-authors are not eligible for conference participation or presentation certificates.
Important Notice
Acceptance of an abstract does not guarantee a specific presentation time, session, speaker, or format. ScienVanta reserves the right to make reasonable changes to the conference program and presentation arrangements when necessary.